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Managing Audiences

Once you have created an Audience Draft, you can manage its lifecycle, including updating its details, launching the recruitment, and deleting it if necessary.

Viewing Audience Details​

You can view the details of any Audience by navigating to the associated Interviewer or through a dedicated Audiences section within your Project. Key details include:

  • Status (Draft, Active, Completed, etc.)
  • Linked Interviewer and Project
  • Invitation Text
  • Target vs. Recruited Participants
  • Creation and Publication Dates

Updating an Audience Draft​

While an Audience is still in the Draft state (before publishing), you can usually modify:

  • Invitation Text (invitation_text): Adjust the message shown to participants.
  • Number of Participants (total_available_places): Change the target number of recruits.

Important Considerations:

  • Published Audiences: Once an Audience is published (Active), modifications are often restricted. You typically cannot decrease total_available_places for an active recruitment campaign, although you might be able to increase it.

Always save your changes after updating a draft.

Launching Recruitment (Publishing an Audience)​

Publishing transitions your Audience from a Draft to an Active state, initiating the recruitment process.

  1. Select the Draft Audience: Locate the Audience Draft you wish to launch.
  2. Choose the "Publish" Action: Find an option like "Publish Audience" or "Start Recruitment".
  3. Confirmation: You might be asked to confirm the action.
  4. Activation: Upon confirmation, the system:
    • Changes the Audience status to Active.
    • Activates the recruitment campaign using ThinkChain's integrated participant pool.
    • Makes the linked Interviewer accessible to participants who meet the criteria.
    • Records the date_published.

Participants matching the system's criteria will now start seeing the invitation and can choose to participate in the interview.

Deleting Audiences​

You may need to delete Audience records, especially if they were created in error or are no longer needed.

  • Deleting Drafts: You can typically delete Audiences that are still in the Draft state.
    • Local Record: This always removes the Audience record from your ThinkChain project.
    • Recruitment Campaign: When deleting a draft, you usually have an option (delete_from_recruitment_system or similar) to also attempt to cancel the corresponding backend recruitment setup. This is highly recommended for drafts to prevent accidental future activation.
  • Deleting Active/Completed Audiences: Deleting audiences that have been published might be restricted or only perform a "soft delete" (hiding the record but preserving data). Check your platform's specific behavior.
  • Bulk Deletion: The system allows selecting multiple Audience records (often filtered by status, e.g., only Drafts) and deleting them in a single operation.

Caution: Deleting an Audience is often irreversible, especially the removal of the backend recruitment campaign. Ensure you are deleting the correct record.